The EMS line of scheduling products includes EMS Lite™, EMS Professional™, EMS
Enterprise™, EMS Workplace™ EMS Campus™ and EMS Legal™. Each of these core products can
be web-enabled with its corresponding version of Virtual EMS™. The following charts compare
major features of each product, indicate the optional modules that are available and list the
benefits and capabilities of each system to help you determine the best facility scheduling software for your needs.
|
Major Features |
EMS Lite 7.1 |
EMS Professional 11.1 |
EMS
Enterprise,
Workplace
and Legal 5.2.1
EMS
Campus 2.2.1 |
|
Designed and ideally suited for... |
Single Facility,
Local Area Network |
Multiple Facilities,
Managed Collectively,
Local Area Network |
Multiple Facilities,
Managed Independently or
Wide Area Network |
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Room Scheduling |
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Schedule rooms, outdoor areas and other shared resources |
 |
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Create single day, recurring and non-pattern bookings with Reservation Wizard |
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Graphical Reservation Book with drag and drop scheduling |
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User-definable booking statuses for workflow |
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Group rooms into "Views" for searching, display in the Reservation Book and reporting |
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Group buildings into "Areas" (by country, region, city, etc.) for searching, display
in the Reservation Book and reporting |
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Independently managed facilities can share one system (e.g. entire college campus
or corporate enterprise) |
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Time zone support for scheduling global videoconferences |
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Advanced display controls in calendars, browsers and Query Builder |
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Enhanced videoconference search capability |
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Advanced features for managing shared workspace (office hoteling or hot desking) |
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EMS Workplace |
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Collaborative tools to create, publish and maintain the academic schedule |
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EMS Campus |
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Optimize the use of campus facilities with auto-assignment of classroom space |
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EMS Campus |
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Services and Resources |
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Specify setup type, count and unlimited notes for operations crew |
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Manage the inventory of resources like audio visual equipment |
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Define your own service and resource categories |
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Schedule multiple service times for things like catering or personnel |
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User security by category |
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Restrict categories by building for location specific services |
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Ability to define resource exclusions by room |
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Auto-adjustment of service order times when booking is changed |
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Definable production areas and detailed food selections within Catering operations |
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Service order "states" and option to mark as "Reviewed" |
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Reporting |
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Number of built-in reports |
45 |
140 |
170 |
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Calendars, event schedules, operational and statistical reports |
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Email or print detailed customer Confirmations |
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Export reports to Excel, Word or .PDF |
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Sales reports |
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Resource schedules |
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Query Builder for ad-hoc reporting; reusable report definitions |
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User Defined Fields (UDFs) available in Query Builder |
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Grant execute rights to specific Query Builder reports |
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Business analytics (charting, graphing) capabilities in Query Builder |
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Data drill-down, column sorting/grouping/adding/deleting in Sales and Statistical reports |
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Memorize multiple report settings for later reuse |
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Banquet Event Orders (BEOs) |
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Billing and Accounts Receivable |
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Pricing and Invoicing |
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Track deposits and payments; print Ageing Report and Statements |
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Offers various Pricing Methods (Unit, Hourly, Minimum Charge, etc.) |
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Define multiple Pricing Plans |
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Automatically calculates taxes, service charges, discounts, etc. |
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Multiple billing departments |
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Half Day / Full Day Pricing Methods |
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Transactions Browser to quickly retrieve invoices, payments, etc. |
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Provides lookup and validation of billing reference data like charge code, cost center,
project number, client matter number, etc. |
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Web-Based Browsing (by adding Virtual EMS Browsing) |
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Browse meeting and event schedules in list or calendar view |
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Advanced event search |
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Browse facilities for room capacities, images and additional information |
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Publish event specific notes and instructions |
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Create filtered, Custom Event pages |
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Display multiple building and room images (pictures, room diagrams, floor plans,
etc.) |
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Interactive floor plans for wayfinding by room, event, meeting host or colleague |
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W |
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Web-Based Reservations (by adding Virtual EMS Reservations) |
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Offer online requests or self-service reservations |
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Customizable help text that can be maintained online |
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Schedule services like catering and resources like AV equipment |
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Customize your request form with user-definable questions |
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Display customer-specific pricing for rooms, services and resources |
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Define multiple Web Templates for user groups with different request/reserve privileges |
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Service Only requests (no need to book a room) |
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Display multiple resource images (AV equipment, catering items, etc.) |
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View availability and book rooms via interactive floor plans |
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W |
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Employee check in/out for office hoteling |
|
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EMS Workplace |
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Mobile device capability |
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General |
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Incorporate images (pictures, room layouts, floor plans, etc.) |
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Customer database with contact management (integrated CRM) |
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Supports localized date, time and paper formats |
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Detailed audit history to track reservation changes |
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Reminders to track important tasks |
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Room Diagramming software interface |
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Incorporate file attachments |
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Automated change notifications |
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Automated reservation reminders to minimize no-shows |
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Basic visitor management with integration to specialized visitor management systems |
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Import utilities for rooms, groups and reservations |
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Visitor management badge printing |
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Track holidays and facility closures |
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User security and system scalability |
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Database engine |
SQL Express |
SQL Express |
SQL Server 2005 |