Room Scheduling Software

Reserve rooms, coordinate resources, publish meeting information to the web

At just $4,995, EMS Lite™ is a user-friendly room scheduling product for managing the meetings, events, classes and more that take place in your facility, now complete with billing functionality, resource management and our Virtual EMS web interface as standard. Designed to schedule the rooms within a single building, EMS Lite is a cost-effective solution for smaller organizations or an individual department within an organization. And with free access to a vast library of online training videos, you can have your system up and running in no time!

• EMS Lite Datasheet

One Stressed-Out Scheduler

A familiar scene: Red-faced, Sue shuffles back to her office and collapses into her chair. It's been a rough morning. She is a room reservations coordinator who is dedicated to her work but is frustrated and stressed out. She’s tasked with managing dozens of events each week and all their various details using a labor-intensive and confusing process that involves multiple spreadsheets and a buggy homegrown scheduling program. She spent the last hour apologizing to a group that she’d accidentally double-booked into a room that was already in use – and scrambling to find them other accommodations. Sue wants a system that can handle all aspects of an event and will NEVER double book. (Scroll to the bottom of the page to see how she spent her afternoon.)

Powerful Functionality

Standard features like...

• The Reservation Wizard room booking tool
• A graphical Reservation Book
• The month-at-a-glance Calendar Inquiry
• An array of clear, concise reports, including the Benchmark Metrics report for a comprehensive view of facility operations
• Customizable formats and styles for printed event calendars
• Web interface using Virtual EMS for room searching and reservations by authorized users
• Resource management to track use of A/V equipment and catering for example
• Billing features allowing you to generate invoices and perform other accounting tasks

...make EMS Lite a comprehensive facility scheduling software solution.

Anytime, Anywhere Web Access with Virtual EMS

When it comes to effective use of your rooms and resources, ease of access is key. While your EMS system administrators will typically utilize the powerful desktop application, the majority of your users will access the system via Virtual EMS.

Simplify your scheduling with anytime, anywhere access!

Take a look at Virtual EMS for yourself with our live demonstration.

Or call 800-440-3994 x863 to schedule a personalized demonstration where you can see additional functionality only available with an authorized log in.

The Rest of the Story: Scheduling Serenity

Sue carved an hour out of her busy afternoon to research scheduling solutions and discovered EMS Lite. She also spent a few minutes using a calculator to add up the significant amount of her time (and the organization’s money) that was being wasted on correcting problems caused by the current inefficient and ineffective scheduling process. Then she kicked back and sipped her tea, looking forward to a conversation she’d scheduled with her supervisor for the following morning.