Organizations with a mobile workforce or flexible work arrangements are realizing
significant real estate savings by adopting a hoteling
or hot-desking strategy - allotting workspace on an as-needed basis
to accommodate more people in less space.
EMS Workplace is a powerful facility scheduling system for managing the most complex hoteling requirements, as well as
the booking of meeting/event space and resources.
EMS Workplace is the most flexible hoteling software available, allowing different
office locations within your organization to operate independently or under a unified
set of business rules. Highly scalable and versatile, EMS Workplace leverages the
power of Microsoft SQL Server to track a limitless number of office spaces, conference
rooms and meeting-related services in your offices around the world. In total, our products help organizations
manage nearly one billion square feet of real estate.
When it comes to effective use of your rooms and resources,
ease of access to scheduling information is key. While
your EMS system administrators and facility managers will typically utilize the
powerful "client" application via the desktop or web interface, the
majority of your users will access the system in other ways for different purposes.
With EMS Professional™ and the “Enterprise-level” EMS scheduling systems (EMS Enterprise™, EMS Workplace™,
EMS Campus™, EMS District and EMS Legal™), there are access methods to support any mix of space management
approaches and the needs of any type of user. From centralized to Outlook-based, facility managers to attendees, and all those inbetween, EMS is accessible by just about anyone, anytime, anywhere!
Simplify your scheduling with anytime, anywhere access!
Leverage the power of the internet with this module for EMS Workplace. Virtual
EMS provides fully interactive, real-time access to scheduling information via the
internet or your organization's intranet. Website visitors can browse your building schedule
or search for specific events from any computer with an internet browser. Authorized
users (employees in your organization, meeting organizers, facility staff, etc.)
can, depending on the level of access granted, submit room requests or create self-service
reservations directly from the web through a secure, user-friendly interface.
Try Virtual EMS for yourself with our live demonstration.
Or call 800-440-3994 x863 to schedule a personalized demonstration where you can see additional functionality only available
with an authorized log in.
Tight integration for maximum efficiency...EMS for Outlook® integration lets users
work within a familiar personal scheduling interface while having one-click access to self-service
room reservation and resource booking functionality in EMS. Ideal for use with "unmanaged" space
(i.e. rooms for which no official approval is required), this time-saving integration prevents double
bookings while letting users find available rooms, review their
details, reserve them and book any necessary resources (equipment, etc.) without ever leaving Microsoft Outlook®.
Includes Microsoft Exchange® Integration (see below). (Note: EMS Workplace is licensed for use with Microsoft Outlook.)
Virtual EMS can now be integrated with Microsoft Exchange® Server, allowing users
to view the Microsoft Outlook® calendars of people they intend to invite and thereby
simplify the process of meeting planning. This option provides the ability to confirm
attendee availability, find an available room, request services like catering, and
schedule resources like A/V equipment all from one centralized location.
Basic visitor management capability is standard on all Enterprise-level EMS products. This includes the ability to add visitors
through the desktop application or Virtual EMS, to review entries on a Browse window and to print a Visitor Management report.
Advanced visitor management provides those features plus easy entry of walk-up visitors, visitor list import capability and
badge printing from a default template.
The EMS Kiosk is software that turns a touch-screen display unit (purchased from any of a number of manufacturers) into a powerful yet easy-to-use interactive tool for room booking, wayfinding, office hoteling check-in and more.
Pair the EMS Kiosk with the optional Floor Plan module and give users an added measure of convenience as they see reserved/available space on a facility diagram, making it even easier to find a meeting or a place to hold one!
Adding the Floor Plan module gives Virtual EMS users (and EMS Kiosk users, if applicable) an
even more visual way to locate, evaluate and book the reservable space in your facility. Floor
Plans also provide a means of wayfinding to see exactly where a colleague is sitting or a
meeting is taking place.
This module establishes the tightest integration possible between the web version of the
EMS client or Virtual
EMS and your network or web portal. Integrated authentication works with Microsoft
Active Directory or your custom web portal to streamline web account maintenance
for administrators and eliminate extra steps for end-users.
This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing
it with another system that contains employee data (HR database, Active Directory, etc.).
This module automates the maintenance of contact names, email addresses, billing
information, web accounts and more including additions, changes and inactivations.
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EMS® software offers a full suite of room scheduling, meeting and event management, academic scheduling, shared workspace management (hoteling), master calendaring and online registration/survey solutions.
More than 4,000 clients and 2.5 million registered users across a variety of industries in more than 75 countries use our software to book space, reserve resources and services, handle billing, produce web calendars, manage event registration and much more.
6465 Greenwood Plaza Boulevard, Suite 600Centennial, CO 80111United States
Toll Free: 800-440-3994Local: 303-771-0110
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