EMS Legal - Meeting Room Scheduling and Resource Management Software

Effective Meeting Room Scheduling and Resource Management for Law Firms

EMS Legal™ helps law practices streamline their meeting and event scheduling, maximize the utilization of their rooms and other resources and improve communications, both internally and with clients. Utilizing Microsoft's SQL Server™, it can provide all those benefits on any scale - from smaller firms to global enterprises. And, powerful integration with other applications (see below) helps your staff work even more efficiently.

With EMS Legal...

• An office manager can book space or pull up information on scheduled meetings in seconds
• An attorney who is away on business can use a secure web browser connection to find and reserve a meeting room in the office for tomorrow's deposition
• An administrative assistant can check the availability of not only the rooms and resources but also the attendees for any type of meeting, including multi-point videoconferences across time zones; and after the event has been scheduled, the system can send Microsoft Outlook®-compatible meeting invitations
• A partner can run statistical reports to compare current and historical room utilization rates
• Entire firms can benefit from the availability of a cohesive, centralized, online calendar

EMS Legal is relied upon by some of the most well-run law firms in the U.S. and abroad. They have all discovered that implementing a powerful, flexible system for meeting room scheduling and resource management streamlines their operations, improves efficiency and ultimately makes their practices more successful.

Easy Access to Schedule Clarity

When it comes to effective use of your rooms and resources, ease of access is key. While your EMS system administrators and office managers will typically utilize the powerful "client" application via the desktop or web interface, the majority of your users will access the system in other ways for different purposes. For example…

• From the road to get details on a scheduled event or space availability
• To reserve a room on-the-spot for an impromptu gathering
• From within Microsoft Outlook® to invite attendees and book the room for a meeting

With the “Enterprise-level” EMS scheduling systems (EMS Enterprise™, EMS Workplace™, EMS Campus™ and EMS Legal™), there are access methods to support any mix of space management approaches: centralized, self-service from the web, walk-up or Outlook-based.

Simplify your scheduling with anytime, anywhere access!

System Includes...

Virtual EMS™ (Web Interface)

Leverage the power of the internet with this web-enabled module for EMS Legal™. Virtual EMS provides fully interactive, real-time access to scheduling information via the internet or your organization's intranet. Website visitors can browse the calendar or search for specific events from any computer with an internet browser. Authorized users (employees in your organization, meeting organizers, facility staff, etc.) can, depending on the level of access granted, submit room requests or create self-service reservations directly from the web through a secure, user-friendly interface.

• Virtual EMS: Online Browsing
• Virtual EMS: Online Requests/Reservations

The best way to learn more about Virtual EMS is to test drive it yourself using our live demonstration (Please call 800-440-3994 x863 today for a personalized demonstration, in which you can see additional, behind-the-scenes features that aren't accessible without login authorization.)

EMS for Outlook®

Tight integration for maximum efficiency... Optional EMS for Outlook® integration lets users work within a familiar personal scheduling interface while having one-click access to self-service room reservation and resource booking functionality in EMS. Ideal for use with "unmanaged" space (i.e. rooms for which no official approval is required), this time-saving integration prevents double bookings while letting users find available rooms, review their details, reserve them and book any necessary resources (equipment, etc.) without ever leaving Microsoft Outlook®.

Microsoft® Exchange Integration

Virtual EMS Legal can be integrated with Microsoft Exchange to streamline the process of arranging meetings. With this optional "Plan-a-Meeting" module, meeting planners can view the availability of both meeting rooms and attendees, send Microsoft Outlook®-compatible meeting invitations, and order any necessary equipment, catering services, etc. - all from a single, easy-to-use interface.

Integrated Authentication

This optional module establishes the tightest integration possible between Virtual EMS Legal and your network or web portal. Integrated authentication works with Microsoft Active Directory or your custom web portal to simplify web account maintenance for administrators and enable single-sign on for web users.

HR Integration Toolkit

This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing it with another system that contains employee data (HR database, Active Directory, etc.). This module can automate the maintenance of contact names, email addresses, billing information, web accounts and more including additions, changes and inactivations. The toolkit includes up to one day of remote consulting to configure and fine tune the integration for your environment.