For companies striving to cut costs by optimizing the use of their existing assets, tracking workspace utilization is critical. To make important decisions regarding real estate and other resources without accurate utilization numbers is risky at best. There are a number of elements to effective tracking. One is the check-in/check-out by people who are using shared workspaces (i.e. cubicles, offices, etc. that are part of an office hoteling program). There are many ways for employees to acknowledge that they have arrived at their reserved space including through office phone systems, mobile devices, IP presence data, badge swipe, kiosk, etc. EMS allows for all these types of check-in.
Another element of utilization tracking involves meeting space. EMS AttendanceTracker works with people counting sensors (purchased from third party vendors such as SenSource) to automatically detect actual attendance and record it in booking records within EMS without any human intervention. This data can be used for a variety of purposes including identifying employees who regularly book space but then don't use it or who book space that is significantly larger than they need.
Ultimately, the value of tracking workspace utilization is that the information collected feeds into your workplace business intelligence efforts - efforts made simpler by the data analysis tools in EMS.
EMS® software offers a full suite of room scheduling, meeting and event management, academic scheduling, shared workspace management (hoteling), master calendaring and online registration/survey solutions.
More than 4,000 clients and 2.5 million registered users across a variety of industries in more than 75 countries use our software to book space, reserve resources and services, handle billing, produce web calendars, manage event registration and much more.
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