Video Conference Scheduling Software

Video conference scheduling software is used to coordinate the many elements needed to host a successful video conference or telepresence meeting: rooms, the video conference management system, other equipment, etc. And more than just a simple scheduling tool, video conference scheduling software:

• Supports multi-point video conferences accurately scheduled across multiple time zones
• Automatically replicates bookings in a video conference management system (a Cisco or TANDBERG solution, for example) when one is used
• Automatically updates the reserved time on all items or services when the event time changes
• Can determine if video conferencing equipment is built into a room or if a mobile equipment cart is needed
• Offers utilization reporting
• Provides an at-a-glance summary of video conference activity

EMS systems deliver the most advanced functionality available for video conference scheduling through standard functionality as well as a powerful optional module.

Best for multiple facilities that are managed independently or geographically dispersed

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Facilitates alternative working arrangements, often called hoteling or hot-desking, plus meeting and event management

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Ideal for colleges and universities to optimize the use of facilities campus-wide

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Activity scheduling and rental revenue management for K-12 school districts

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Designed to meet the scheduling needs of law firms

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