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Workplace> EMS Workplace - Room Scheduling, Hoteling & Meeting Services Software for the Workplace
EMS Workplace - Shared Workspace Management (Hoteling) and Facility Scheduling Software
Shared workspace management plus room and resource scheduling
Organizations with a mobile workforce or flexible work arrangements are realizing
significant savings in real estate and related overhead by adopting a hoteling
or hot-desking strategy - allotting workspace on an as-needed basis in order
to accommodate more people in less space.
EMS Workplace™ was created to provide organizations with a powerful yet easy-to-use
facility scheduling system to manage even the most complex hoteling requirements, as well as
the booking of meeting/event space and resources. Features include:
- Intuitive tools for finding and booking available office space
- Check In/Out capability for monitoring no-shows
- Back-end "business
intelligence" processes for generating benchmarks, monitoring
utilization and identifying trends
- Interactive Floor Plans for booking and wayfinding
- Detailed reports including operational schedules, no-show lists, transition reports, etc.
- And much more...
EMS Workplace is the most flexible hoteling software available, allowing different
office locations within your organization to operate independently or under a unified
set of business rules. Highly scalable and versatile, EMS Workplace leverages the
power of Microsoft SQL Server™ to track a limitless number of office spaces, conference
rooms and meeting-related services in your offices around the world.
Easy Access to Schedule Clarity
When it comes to effective use of your rooms and resources,
ease of access to scheduling information is key. While
your EMS system administrators and facility managers will typically utilize the
powerful "client" application via the desktop or web interface, the
majority of your users will access the system in other ways for different purposes.
For example…
- From the road to get details on a scheduled event or space availability
- To reserve a room on-the-spot for an impromptu gathering
- From within Microsoft Outlook® to invite attendees and book the room and resources for a meeting
With the “Enterprise-level” EMS scheduling systems (EMS Enterprise™, EMS Workplace™,
EMS Campus™ and EMS Legal™), there are access methods to support any mix of space management
approaches: centralized, self-service from the web, walk-up or Outlook-based.
Simplify your scheduling with anytime, anywhere access!
System Includes...
Virtual EMS™ (Web Interface)
Leverage the power of the internet with this web-enabled module for EMS Workplace™.
Virtual EMS provides fully interactive, real-time access to scheduling information
via the internet or your organization's intranet. Website visitors can browse the
calendar or search for specific events from any computer with an internet browser.
Authorized users (employees in your organization, meeting organizers, facility staff,
etc.) can, depending on the level of access granted, submit room requests or create
self-service reservations directly from the web through a secure, user-friendly
interface.
The best way to learn more about Virtual EMS is to test drive it yourself
using our live demonstration (Please call
800-440-3994 x863 today for a personalized demonstration, in which you can see additional,
behind-the-scenes features that aren't accessible without login authorization.)
Floor Plan Module
(
Datasheet)
Adding the Floor Plan module gives Virtual EMS users (and EMS Kiosk users, if applicable) an
even more visual way to locate, evaluate and book the reservable space in your facility. Floor
Plans also provide a means of wayfinding to see exactly where a colleague is sitting or a
meeting is taking place.
Integrated Authentication
(
Datasheet)
This module establishes the tightest integration possible between Virtual
EMS and your network or web portal. Integrated authentication works with Microsoft
Active Directory or your custom web portal to streamline web account maintenance
for administrators and eliminate extra steps for end-users.
HR Integration Toolkit
(
Datasheet)
This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing
it with another system that contains employee data (HR database, Active Directory, etc.).
This module automates the maintenance of contact names, email addresses, billing
information, web accounts and more including additions, changes and inactivations. The
toolkit includes up to one day of remote consulting to configure and fine tune the
integration for your environment.